车东[Blog^2]

   1. collect things that command our attention (anything personal or
 professional, big or little, that you think should be different than 
it currently is and that you have any level of internal commitment to changing)
         1. get it all out of your head
         2. minimize your collection buckets
                * physical in-basket
                * writing paper and pads
                * electronic note taking
                * auditory capture (answering machines, voicemail, 
                  dictating equipment)
                * email 
         3. empty the buckets regularly 
   2. process what they mean and what to do about them
         1. what is it?
         2. is it actionable? YES or NO
                * No
                     1. trash
                     2. incubate
                           1. someday/maybe list
                           2. tickler file (suspended or follow-on 
                              file; a 3D calendar)
                                  o 43 folders:
                                        + 31 Daily Files
                                        + 12 Monthly Files
                                        + Tomorrow's Date at the 
                                          front 
                     3. reference (reference should be information 
                        that can be easily referred to when needed) 
                * Yes
                     1. What is the next action?
                            o do it
                            o delegate it
                            o defer it
                            o Project (anything requiring more than 
                              one step to accomplish the desired 
                              outcome) 
                     2. actionable tracking
                           1. list of projects
                           2. storage or files for project plans and 
                              materials
                           3. calendar (time specific actions 
                              [appointments], day specific actions, 
                              day specific information)
                           4. list of reminders of next actions
                           5. a list of reminders of things you're 
                              waiting for (only review as often as 
                              they have to be in order to stop 
                              wondering about them) 
   3. organize the results
   4. review the options
   5. do
         1. choosing actions in the moment
               1. context
               2. time available
               3. energy available
               4. priority